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19 Feb

The POPI Act and Records Management Solutions

The anticipated commencement date of the POPI Act is mid-2016, this will allow organisations a grace period of a year to become compliant (mid 2017). Organisations therefore will need to deploy a
Records Management Solution within this grace period.

The POPI Act and Records Management Solutions

What laws are linked to POPI?
There are various other laws that also protect personal information. The key ones are:
• Consumer Protection Act (CPA)
• National Credit Act (NCA)
• Regulation of Interception of Communications and Provision of Communication-Related Information Act (RICA)
• Promotion of Access to Information Act (PAIA)

If there is a conflict between POPI and another law, POPI prevails. But if another law gives greater protection to personal information, the other law will prevail. For example, if POPI says you do not need to get consent to market to someone and another law (like the NCA) says you do, the NCA will apply and you will have to obtain consent.

Various other laws, rules, codes and standards relate to IT, however compliance is not the only
component to consider.

Three Key Elements of Successful Records Management Solutions:

1. Capture
A vast amount of documents and content are generated in business processes and the need to capture data in specific ways has become the challenge. Capturing solutions and performance hardware need to be tailored to your business’ specific needs.

2. Store
Once your valuable content is captured, the next step is to store it safely and securely. Whether you choose cloud based, on-premise or a hybrid storage solution, your content must be securely stored and easily accessible whenever and wherever you need it.

3. Manage
The access and management of your securely stored content is of paramount importance to your records management solution. The need to find information easier and quicker, saving valuable time and resources will maximise your return on your investment

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